Award‑winning Trusted Versatile Experienced
Assistance for Your Business

Make more of your time to
make the most of your business

The Bay Tree VA logo device

Using shared on-line calendars we can help you make the most efficient use of your time.  We’ll co-ordinate and arrange meetings, include preparation and travel time and add notes and key e-mails to your appointments* so you’ll have all the information you need.
*when using MS Office

Researching travel options and planning a business trip can take up time you could productively use elsewhere. We can coordinate and book all your travel arrangements for you. Liaising with your chosen travel operators or using trusted sites such as, Trip Advisor and Skyscanner amongst others, we can research and arrange your hotels, restaurants, flights and other travel tickets, putting together itineraries including journey times, car parking etc if required.

Whether you’re looking to host an office open day, a company anniversary party or a roadshow of events, we can help. From sending out invitations, reminders and directions, coordinating responses, liaising with the venue and caterers, preparing name badges, table plans, arranging gifts, plaques, equipment, awards, tours, speakers etc. We will ensure your event is memorable for all the right reasons.

We work as a knowledgeable member of your team and as such can field enquiries until they reach a point where you need to get involved. This can take the role of a PA or customer service, answering initial enquiries about your service or products, completing paperwork for suppliers or sending out marketing information that forms part of your sales process.

You want to source information for a meeting or project or you’re looking into ways to grow your business.  Instead of you make calls or trawling through documents, websites or files, we can seek out key information for you and report back, presenting details of what we’ve found.

Let us help get your financial information in order so you can see at any point how your company is performing.  We prefer using Cloud software like Xero, Quickbooks Intuit or Sage On-line as it streamlines processes and provides clear reports. We scan and upload information and use bank feeds, Dropbox and Receiptbank to help systemise your bookkeeping.

  • Arranging and co-ordinating
    meetings, conferences and
    workshops, including venue finding
    and booking arrangements
  • Booking and assisting at trade
    fairs and exhibitions
  • Travel arrangements
  • Delegate/customer follow-up calls
  • Diary management
  • Creating and preparing
    Powerpoint presentations
  • Being a point of contact for e-mail
    and telephone enquiries
  • Secretarial duties (including
    typing and formatting reports
    and other documents)
  • Digital transcription
  • Research
  • CRM database
  • Project work
  • E-mail management
  • Shorthand
  • Secretariat duties, including
  • Diagrams and flowcharts
  • E-newsletters
  • Lifestyle management
Add-on Services
  • Bookkeeping – our preferred software package is Xero, but we are happy to use Sage, Quickbooks etc too
  • Social Media – we have teamed
    up with a Social Media expert
    who can help you and your VA
    implement a social media strategy
  • Telephone answering service in partnership with Framlingham Technology Centre
  • Financial forecasting and reporting
About us

Bay Tree VA is a team of over 10 virtual PAs, executive assistants and book keepers based in East Anglia.  We have a broad range of skills and a wealth of experience.  We work mostly with SME owners, but our service is also ideal for consultants, project managers and home-based professionals who need support that flexes with their workload.  Our involvement enables clients to delegate tasks so they can focus on what’s important to the success of their business.

So does virtual mean you work remotely?

Much of our work is done remotely from our home offices in East Anglia, but by no means all of it. We’re happy to meet clients to say compile a To Do list that we can work through or report back on previous tasks which have been actioned .  We can also accompany clients to meetings and assist at conferences and events.

How does it work?

We use cloud software so that we can securely share documentation between us e.g. using Dropbox or Google Drive.    Equally, if preferred, we can use VPN connections so that we can securely access your own shared systems.  NB: VPNs are usually set up with the help of your IT support so that relevant permissions and access can be granted.  With regard to e-mail, we can be assigned an e-mail address to use and will create an  e-signature so that we follow your corporate style and blend into your team.

Where do we start?

Experience tells us that the best way to start is with a face-to-face chat. You can talk to us about where and when your work bottlenecks, or where you seem to lose days on things that don’t contribute to the productivity of your business. We’ll suggest how we can help and what tasks we would take off your hands.

Sounds good?

Get in touch.

Prices to ebb and flow with your workload

Complete control

Our costs are broken down into small six-minute units. This means that if a task only requires 24 minutes, then that’s all you’ll pay for.

Spend safely

We can work to a capped amount to make it easy for you to plan your expenditure. If you get near your agreed cap, we’ll let you know and prioritise workload.

Let's talk about how we can
help your business

Jane Cattermole, MD at Bay Tree

Jane Cattermole

Managing Director